Company Secretarial Officer

About the Role

This is an excellent opportunity for an experienced Company Secretarial professional looking to further develop their career within a reputable and growing Corporate Services Provider. The successful candidate will play a key role in supporting a portfolio of local and international clients, ensuring compliance with the Maltese Companies Act, MBR requirements, MFSA regulations, and corporate governance best practices while delivering a high standard of company secretarial services.

What is expected of you?

• Support the Company Secretarial Manager in delivering company secretarial and corporate governance services to a portfolio of local and international clients
• Act as a primary point of contact for assigned clients, ensuring professional communication and excellent client service
• Maintain statutory registers and corporate records, ensuring compliance with the Maltese Companies Act and regulatory requirements
• Prepare board and shareholder documentation, including agendas, board packs, minutes, resolutions, notices, and proxies
• Coordinate Board and Shareholder meetings, ensuring statutory and constitutional requirements are met
• Assist with company incorporations, restructurings, share transfers, share allotments, constitutional amendments, dissolutions, and liquidations
• Prepare and submit statutory filings with the Malta Business Registry (MBR), including annual returns and prescribed forms, while supporting interactions with the MFSA and other regulatory authorities
• Support client onboarding and ongoing KYC/AML processes by collecting and maintaining accurate corporate documentation
• Monitor statutory deadlines to ensure all filings and corporate obligations are completed accurately and within the required timeframes
• Provide governance support, identify potential compliance risks, and maintain confidentiality and professional integrity in all client matters
• Keep up to date with legislative and regulatory developments affecting corporate services and contribute to continuous improvement within the Company Secretarial function

What are you expected to bring?

• Previous experience in a Company Secretarial, Corporate Services, Legal, or Corporate Administration role
• Good knowledge of the Maltese Companies Act and corporate governance principles
• Experience preparing and submitting statutory filings with the Malta Business Registry (MBR)
• Familiarity with MFSA regulations and CSP regulatory requirements would be considered an asset
• Experience supporting company incorporations, corporate restructurings, and maintaining statutory registers
• Understanding of KYC/AML requirements within a Corporate Services environment
• Excellent organisational skills with strong attention to detail
• Strong communication and interpersonal skills with a client-focused approach
• Proficiency in Microsoft Office applications
• Excellent written and spoken English; Maltese would be considered an asset

What's in it for you?

• Join a reputable and growing Corporate Services Provider with a strong presence in the Maltese market
• Work closely with experienced Company Secretarial and Corporate Services professionals
• Gain exposure to a diverse portfolio of local and international clients across multiple industries
• Opportunity to further develop your expertise in corporate governance, regulatory compliance, and Maltese company law
• Ongoing training and professional development to support your long-term career progression
• Collaborative and supportive working environment
• Parking provided
• Excellent opportunity to build a long-term career within the Corporate Services sector